Executive Assistant

Description:

We are seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive administrative and executive support to senior management in a fast-paced shipping and logistics environment. The ideal candidate will possess exceptional coordination, communication, and multitasking abilities while maintaining the highest level of confidentiality and professionalism.

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

Manage executive calendars, appointments, meetings, and travel arrangements.

Coordinate communication between senior management, internal departments, HR consultants, and external stakeholders.

Track and follow up on key business initiatives, deadlines, and action items.

Support marketing campaigns and promotional activities by coordinating deliverables and timelines.

Assist in planning and executing corporate events, meetings, and business functions.

Prepare presentations, reports, meeting minutes, and professional correspondence.

Screen and prioritize communications, ensuring effective information flow to senior management.

Liaise with operations, commercial, logistics, and support teams as required.

Maintain confidential records, documents, and sensitive business information.

Provide administrative support for strategic and day-to-day business activities.

𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀

Bachelor's degree from a recognized university.

3–5 years of experience as a Personal Assistant or Executive Assistant supporting senior leadership.

Experience in Shipping, Logistics, Freight Forwarding, Supply Chain, or related industries will be preferred.

Excellent verbal and written communication skills.

Strong organizational, planning, and multitasking abilities.

Ability to coordinate with external agencies, consultants, and vendors.

High level of discretion, professionalism, and attention to detail.

Proficiency in Microsoft Office Suite and Google Workspace.