Project Coordinator

Description:

Project Coordinator will be a pivotal role within the company, acting as the right hand to the Managing Director. The successful candidate will be responsible for managing a wide array of tasks and projects, ranging from the routine to the complex. The role demands a highly organized, efficient, and proactive individual who is capable of managing multiple tasks simultaneously while providing regular updates and ensuring all assignments are completed to the highest standard.

Key Responsibilities:

• Provide comprehensive support services to the Managing Director that ensures a professional, responsive, and effective experience with the organization as a whole.
• Monitor, respond to, and distribute incoming communications to the MD.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the MD.
• Manage projects assigned by the MD, ensuring milestones are met and deliverables are achieved on time.
• Act as a liaison between the MD and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Manage reporting of progress of projects and ensure the team reports on tasks, milestones and achievements for project management and reporting.
• Conduct research, assemble data, and analyze information to prepare reports and documents.
• Arrange and coordinate meetings and events, prepare agendas, and take minutes during meetings.
• Handle confidential documents ensuring they remain secure.
• Prepare and manage correspondence with stakeholders and ensure follow-up on pending matters.
• Manage the company CRM software.
• Manage updating of information on the company CRM for sales and marketing purposes.
• Efficiently and effectively anticipate the MD's needs in various scenarios and projects.

Qualifications:

• Proven experience as a Project Coordinator, or similar executive support role.
• Exceptional command of the English language, both written and verbal.
• Demonstrated ability to communicate effectively and concisely at all levels.
• High level of organizational skills and the ability to prioritize work.
• Advanced proficiency in MS Office Suite and experience with project management software.
• Discretion and confidentiality of the highest level.
• Exceptional attention to detail and problem-solving skills