Executive Secretary

Description:

UBL Insurers is seeking a highly motivated, detail-oriented, and proactive Executive Secretary to the CEO to join its professional team. This is a unique opportunity to work closely with the top leadership of one of Pakistan’s leading insurance providers. The ideal candidate should possess strong organizational skills, excellent time management, and the ability to handle multiple tasks efficiently in a fast-paced corporate environment.

As the Executive Secretary, your primary responsibility will be to provide comprehensive administrative and secretarial support to the Chief Executive Officer. You will manage daily schedules, coordinate meetings, handle confidential correspondence, and act as a liaison between the CEO and internal/external stakeholders. The role demands discretion, a high degree of professionalism, and the ability to work independently with minimal supervision.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, and meeting schedules.

• Organize and prepare documents, reports, and presentations for internal and external meetings.

• Handle all forms of communication on behalf of the CEO, including emails, calls, and official correspondence.

• Coordinate travel arrangements and itineraries.

• Maintain a filing system for important and confidential company documents.

• Assist in follow-ups, meeting reminders, and task tracking for executive projects.

• Serve as a bridge between the CEO and other departments to ensure timely execution of instructions.

• Exercise discretion and confidentiality in all matters.

Required Skills and Qualifications:

• At least one year of professional experience in a similar executive support or secretarial role.

• A positive attitude, professional demeanor, and willingness to take initiative.

• Strong multitasking and prioritization abilities.

• Excellent written and verbal communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to handle sensitive information with integrity and confidentiality.