Description:
As an Executive Assistant / Project Coordinator, you will provide high-level executive and operational support to the CEO, COO, and CFO of one of Savvital’s US-based clients. This is a strategic, high-visibility role requiring a proactive, resourceful, and highly organized professional who can operate as a trusted right hand to leadership.
You will manage executive priorities, coordinate cross-functional projects, and ensure seamless communication across stakeholders. The ideal candidate is ambitious, tech-savvy, confident, creative, and exceptionally articulate, with the ability to anticipate needs and execute with precision in a fast-paced virtual environment.
WHAT YOU’LL BE DOING
Executive Leadership Support
- Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
- Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities.
- Prepare executive briefing materials, reports, presentations, and strategic communications.
- Handle high-level email correspondence and professional phone communication on behalf of leadership.
- Maintain discretion and confidentiality when handling sensitive information.
Project Coordination & Execution
- Support cross-functional initiatives from planning through execution.
- Track deliverables, timelines, and follow-ups to ensure accountability and progress.
- Prepare meeting agendas, document notes, and manage action items to ensure alignment.
- Identify process improvement opportunities and present structured recommendations to leadership.
- Assist in developing systems that improve operational efficiency and clarity.
Communication & Stakeholder Engagement
- Draft high-quality internal and external communications; strong creative writing skills are required.
- Assist with presentations, webinars, and executive-facing materials.
- Provide exceptional stakeholder communication and customer service.
- Represent executive leadership professionally in all written and verbal interactions.
WHAT WE’RE LOOKING FOR
- 3+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred).
- Highly proactive with strong initiative and forward-thinking mindset.
- Confident, polished, and articulate communicator with exceptional written and verbal skills.
- Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously.
- Tech-savvy and comfortable working in digital, remote collaboration environments.
- Professional, discreet, and experienced in handling confidential information.
- Strong presentation coordination and webinar support experience.
- Strategic thinker with high emotional intelligence and a solution-oriented mindset.
- Detail-oriented with strong big-picture awareness.
- Strong customer service orientation and stakeholder management skills.
- Proficient with MS 365.
- ClickUp is a huge plus.