Executive Assistant

Description:

📢 WE’RE HIRING | Executive Assistant to the CEO

📍 Location: Jail Road, Lahore
🕒 Timings: 5:00 PM – 2:00 AM
📅 Working Days: Monday to Friday
💼 Employment Type: Full-Time | Long-Term
🏢 Work Mode: On-Site

TRL HR Consultants is looking for an experienced, trustworthy, and highly organized Executive Assistant to the CEO to provide high-level administrative and operational support to senior leadership.

The ideal candidate will be responsible for managing executive communications, financial records, client contracts, travel arrangements, and office operations while maintaining the highest standards of confidentiality and professionalism.

🔹 Key Responsibilities:

- Manage the CEO’s calendar, emails, correspondence, and meetings.
- Handle bookkeeping, bank reconciliations, invoicing, and financial reporting.
- Prepare client contracts, amendments, and professional emails.
- Coordinate travel bookings, itineraries, and related documentation.
- Manage vendors, inventory, and office administration.
- Conduct business research, pricing analysis, and prepare meeting minutes.
- Coordinate with clients and ensure timely follow-ups.

⭐ Preferred: Experience supporting US-based clients and familiarity with US bookkeeping practices, tax filing timelines, and QuickBooks or similar software.

🔹 Requirements:

- Proven experience as an Executive Assistant, Chief of Staff, or in a similar senior-support role.
- Strong knowledge of bookkeeping, invoicing, and financial reporting.
- Excellent written and spoken English communication skills.
- Proficiency in Microsoft Office/Google Workspace and invoicing tools.
- Strong document drafting, organizational, and multitasking skills.
- Familiarity with project management tools such as Asana, Trello, or Notion is preferred.
- Ability to maintain confidentiality and work independently.
- Availability to work during the specified evening/night shift.