Description:
We are seeking a detail-oriented and proactive HR & Admin Assistant to support HR operations and administrative functions for our new operational unit. The ideal candidate will assist in recruitment, employee relations, HR documentation, and office administration while ensuring smooth daily office operations and compliance with company policies.
This role is suitable for a professional who can effectively manage both people-related matters and operational office tasks, preferably with exposure to a corporate, industrial, or logistics environment.
Key Responsibilities
Human Resources Duties
- Assist in end-to-end recruitment process (job postings, CV screening, interview scheduling, and onboarding)
- Maintain employee records, personal files, and HR documentation
- Manage HRIS data entry and employee database updates
- Support attendance monitoring and payroll coordination
- Handle onboarding and exit formalities (offer letters, contracts, clearance, final settlements)
- Respond to employee queries regarding HR policies and procedures
- Assist in employee relations and disciplinary documentation
- Coordinate performance evaluation processes
- Support benefits administration (leave management, insurance, allowances, etc.)
- Ensure confidentiality of employee records and information
Administrative Duties
- Maintain office supplies inventory and procurement
- Coordinate office maintenance, facility management, and vendors
- Manage official correspondence and documentation
- Arrange meetings, travel bookings, and office logistics
- Maintain filing system (physical and digital)
- Provide day-to-day administrative support to management
Required Skills & Competencies
- Knowledge of HR processes, HR management, and employee relations
- Familiarity with HRIS systems and benefits administration
- Strong communication and interpersonal skills
- Excellent organizational and time-management abilities
- Problem-solving and multitasking capability
- Professional attitude with high level of confidentiality
- Ability to work independently and as part of a team
Technical Skills
- Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint)
- Experience with HR software / HRIS
- Basic reporting and documentation skills
- Familiarity with attendance and payroll coordination
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)
- 2–3 years relevant HR & Administration experience
- Experience in an industrial, manufacturing, or logistics environment will be an advantage