Vendor Management Officer

Description:

Kamsoft Technologies is seeking a highly organized, proactive, and detail-oriented Vendor Management Officer to join our growing operations team. The ideal candidate will serve as the primary liaison between Project Managers and external vendors, ensuring smooth production coordination, competitive pricing, timely deliveries, and accurate order tracking.
This role requires strong negotiation skills, exceptional follow-up abilities, and complete command over order statuses, production timelines, and costing details.


Key Responsibilities
✅ Coordinate with Project Managers to obtain complete and accurate order requirements.
✅ Contact relevant vendors to obtain:
Product pricing
Production timelines
Production feasibility
Rush order possibilities
✅ Share vendor quotations, timelines, and production details with Project Managers promptly.
✅ Monitor and track all production orders from initiation to completion.
✅ Maintain regular communication with vendors to ensure production milestones are met on time.
✅ Proactively identify delays and take immediate action to expedite production when necessary.
✅ Handle urgent and rush orders efficiently by coordinating closely with vendors and internal teams.
✅ Maintain complete records of:
Vendor quotations
Production costs
Order statuses
Delivery timelines
Order cancellations
✅ Provide real-time production updates to Project Managers.
✅ Ensure accurate tracking of every customer order, including:
Product specifications
Vendor details
Production costs
Delivery commitments
Current production status
✅ Report order cancellations, production issues, or delays to the Project Manager immediately.
✅ Assist in vendor sourcing and maintain strong vendor relationships.


Requirements
✔ Bachelor's degree preferred.
✔ 1–3 years of experience in Vendor Management, Procurement, Operations Coordination, Supply Chain, Production Coordination, or a similar role.



Preferred Skills
⭐ Vendor Relationship Management
⭐ Cost Negotiation & Procurement
⭐ Production Coordination
⭐ Order Tracking & Management
⭐ Time Management
⭐ Reporting & Documentation
⭐ Problem-Solving & Escalation Handling


What We Offer
🎯 Annual Performance-Based Increment
🎯 Provident Fund
🎯 Performance Incentives & Rewards
🎯 Paid Annual Leaves
🎯 Employee Recognition Programs
🎯 Career Growth Opportunities
🎯 Professional Development & Training