Description:
UMT is seeking a dynamic and well-organized professional for the position of Senior Officer – Forums. The incumbent will be responsible for managing forums, coordinating high-level engagements, and organizing official events. The role requires strong corporate communication, event management, and stakeholder coordination skills, particularly for interacting with ambassadors, government officials, corporate officials, and senior delegations.
Key Responsibilities:
- Manage forums and ensure effective coordination for smooth planning and execution of activities.
- Plan, organize, and execute forums, workshops, conferences, and official events.
- Coordinate and manage official visits of forum delegations including ambassadors, government officials, and other dignitaries, ensuring well-organized and professional arrangements.
- Prepare official correspondence, invitations, and communication with forum participants including diplomats, bureaucrats, policymakers, and institutional partners.
- Develop event plans including timelines, budgets, logistics, and on-site arrangements (AV setup, seating plans, catering, and venue coordination).
- Identify and approach potential sponsors through targeted research and maintain relationships with sponsoring partners.
- Coordinate with speakers, panelists, vendors, university departments, student organizations, and external partners for successful event delivery.
- Design and implement promotional strategies using social media, email campaigns, and campus outreach.
- Develop and distribute promotional materials including flyers, posters, and digital content.
- Respond to stakeholder inquiries and ensure effective communication with all forum participants.
- Collect feedback, prepare post-event reports, and maintain accurate records of events, budgets, and related documentation.
- Provide general administrative and operational support as required.
Qualifications & Experience:
• 16 years of education (Bachelor’s/Master’s degree)
• 1–3 years of relevant professional experience in corporate communication, event management, forums coordination and stakeholder engagement
Required Skills & Competencies
- Excellent English writing and corporate communication skills.
- Strong event management and coordination abilities.
- Event Hosting
- Ability to interact professionally with diplomatic, government, and institutional stakeholders.
- Strong planning, organizational, and multitasking skills.
- Proficiency in MS Office and digital communication tools.