Description:
Are you an exceptionally organized individual who enjoys planning, following up, and making sure nothing slips through the cracks? DigiTechIO, a performance-driven marketing agency, is looking for a Project Coordinator to help align teams, streamline operations, and ensure timely delivery of marketing campaigns across Google Ads, Web Development, Data Entry, Creative, and BD teams.
This is a key operations role for someone who thrives in structured environments, knows how to lead stand-ups, manage ClickUp dashboards, and keep SOPs documented and up-to-date.
Key Responsibilities
Project & Task Coordination
- Manage and update all daily, weekly, and long-term tasks in ClickUp (To Do, Active, Resolved, Closed).
- Break down goals (e.g. “Test 100 campaigns this week”) into person-specific tasks and subtasks with deadlines.
- Coordinate and communicate with Google Ads, Web, Data Entry, and Creative teams to align deliverables and timelines.
- Run daily stand-up meetings to review achievements, blockers, and daily priorities.
- Track progress, follow up on delays, and escalate unresolved issues to team leads or management.
Team Collaboration & Communication
- Ensure each department updates their task statuses on ClickUp regularly.
- Prompt teams via Slack, email, or in meetings to provide updates on pending work.
- Maintain clear documentation of blockers, changes, and escalations.
- Send reminder emails to team members who consistently miss updates or deadlines.
SOP Creation & Documentation
- Draft and maintain SOPs (Standard Operating Procedures) for recurring tasks, QA flows, and team-specific processes.
- Ensure SOPs are version-controlled and updated with feedback from relevant teams.
- Share updated SOPs with new hires and assist in onboarding with task-related documentation.
Minutes & Reporting
- Take minutes of meetings (MoMs) for internal and cross-team discussions.
- Document all decisions, action items, and next steps post-meeting into ClickUp.
- Share daily and weekly reports summarizing task completion, blockers, and escalated issues.
- Tools You’ll Use
- ClickUp (main project/task management tool)
- Slack, Google Workspace (Docs, Sheets, Drive, Meet)
- Zoom / Google Meet for stand-ups and planning sessions
Ideal Candidate
- 1–3 years of experience as a Project Coordinator, Operations Executive, or in a similar role within a digital agency (Google Ads, Meta Ads, etc.).
- Hands-on experience with ClickUp or similar project management tools (Asana, Trello, Monday.com).
- Strong organizational skills with the ability to manage deadlines, prioritize tasks, and follow up effectively.
- Excellent verbal and written communication skills for cross-team collaboration.
- Comfortable managing multiple departments and stakeholders simultaneously.
- Proactive and accountable — takes initiative, identifies gaps, and drives execution without being micromanaged.
- Bonus: Exposure to Google Ads campaign workflows, website/landing page development, or creative production processes.