Project Coordinator

Description:

Job Opportunity: Project Coordinator

Location: Karachi
Experience Required: 2–4 years

We are looking for a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will have strong organizational skills, excellent communication abilities, and prior experience in international back-office support, customer service, or HR/general operations. Exposure to financial or accounts-related tasks is a strong advantage.

🔹 Background & Skills Required
2–4 years of relevant experience
International back-office support experience preferred.
Strong communication and coordination skills.
Experience handling financial/accounts tasks.
Ability to multitask and work efficiently in a fast-paced environment.

🔹 Key Responsibilities:

• Track PO issuance, funding levels, validity dates, and ensure timely renewals or amendments.
• Facilitate onboarding for new resources, including documentation collection, access requests, equipment coordination, and start-date confirmation.
• Monitor consultant contract end dates, coordinate extension requests with clients, and manage related paperwork.
• Collect and reconcile weekly/monthly timesheets, follow up on missing submissions, validate hours, and escalate discrepancies.
• Prepare prebills, verify billing accuracy, cross-check rates and hours, and coordinate with finance for timely invoice submission.
• Maintain accurate consultant rosters, rate sheets, project assignments, and status reports in internal systems.
• Ensure consultant compliance with background checks, certifications, mandatory trainings, and document renewals.
• Serve as a point of contact between consultants, internal teams, and client managers, providing updates on onboarding, billing, PO status, and staffing actions.
• Generate weekly/monthly reports on headcount, burn rate, contract timelines, onboarding pipeline, and project changes.
• Proactively identify and resolve administrative, billing, or staffing issues affecting project delivery or consultant engagement.


Location: II Chundrigar Road