Personal Secretary To Ceo

Description:

We are seeking a highly professional and proactive Personal Secretary to the CEO based in Karachi who can work on-site and is flexible to travel both nationally and internationally with the CEO. The ideal candidate will be detail-oriented, efficient in managing executive workflows, and maintain a high level of discretion in handling sensitive information.

Key Responsibilities:

🗓️ Executive Support

Manage the CEO’s day-to-day schedule, including meetings, calls, events, and travel plans.

Accompany the CEO on official business trips, events, conferences, and speaking engagements when required.

Ensure the CEO is briefed and prepared with all relevant materials for each engagement.

✉️ Communication & Coordination

Act as the point of contact between the CEO and internal/external stakeholders.

Draft, review, and send professional correspondence on behalf of the CEO.

Manage email, call filtering, and appointment requests with professionalism and confidentiality.

📑 Administrative Excellence

Maintain organized records of meetings, strategic documents, minutes, and follow-ups.

Coordinate with other department heads for internal communication, task tracking, and project timelines.

Oversee arrangements for high-profile meetings, including client visits, investor briefings, and board meetings.

🔐 Confidentiality & Integrity

Handle sensitive company information with strict confidentiality and integrity.

Represent the CEO in meetings or events when delegated.

🚘 Travel & Logistics

Organize travel bookings, visas, accommodations, and itinerary planning.

Provide on-ground support during business visits outside Karachi or Pakistan.

📈 Strategic & Project Assistance

Conduct research and prepare business intelligence summaries or insights as requested by the CEO.

Help track KPIs and key initiatives to support strategic goals.

Requirements:

Bachelor’s or Master’s in Business Administration, Communications, or a relevant field.

Minimum 1–5 years experience in a similar role supporting C-Level executives.

Must be Karachi-based and willing to work from the office.

Flexibility to travel on short notice (domestic/international).