Description:
Leos UK is seeking a highly organized and proactive Office Operations Manager to oversee daily administrative functions and ensure smooth office operations. The ideal candidate will have strong leadership, communication, and problem-solving skills to optimize workflows, enhance efficiency, and support business objectives.
Key Responsibilities:
- Oversee and manage daily office operations to ensure a productive work environment.
- Develop and implement office policies, procedures, and operational standards.
- Manage office supplies, equipment, and facility maintenance.
- Coordinate with IT, HR, finance, and other teams to support business functions.
- Supervise administrative staff and ensure seamless office workflow.
- Monitor budgets, expenses, and vendor contracts to optimize cost efficiency.
- Ensure compliance with company policies and local regulations.
- Identify and implement process improvements to enhance operational efficiency.
- Facilitate communication between departments and assist in resolving operational challenges.
Enhanced Key Responsibilities:
- Lead and manage the office operations team, ensuring optimal resource allocation and task delegation.
- Cultivate cross-functional collaboration with technical teams, finance, HR, and project managers.
- Manage and track weekly reports, work order trackers, and performance metrics.
- Ensure timely and high-quality operational support for internal and external stakeholders.
- Establish individual and departmental targets aligned with the company’s strategic goals.
- Support recruitment activities by hiring skilled professionals for operational roles.
- Develop and implement training programs to enhance team performance and professional growth.
- Maintain organized project documentation, including purchase orders, contracts, and workflow records.
- Conduct regular performance reviews and provide constructive feedback to optimize employee engagement.
- Ensure adherence to quality control measures, compliance regulations, and health & safety policies.
- Provide administrative and executive support to leadership as needed.
Requirements:
- Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
- Minimum of 5 years’ experience in office operations or administrative management.
- Proven experience in managing teams, delegating tasks, and improving workflows.
- Strong organizational, leadership, and problem-solving skills with a proactive approach.
- Ability to track project deliverables, manage reports, and coordinate cross-functional collaboration.
- Excellent communication skills for liaising with stakeholders at all levels.
- Proficiency in MS Office (Excel, Word, PowerPoint) and experience with office management software.
- Experience in recruitment, employee training, and career growth mentoring.
- Prior experience in budget management, vendor negotiations, and cost optimization strategies.
- Ability to work under pressure while ensuring quality and compliance standards are met.
- Previous experience in managing technical or engineering operations is an advantage.
- Strong written and verbal communication skills in English.