Office Coordinator

Description:

Clean and Green is looking for an Office Coordinator for our Islamabad and Lahore branch. Clean & Green is a British-owned premier cleaning company offering its services domestically and commercially.

𝐎𝐯𝐞𝐫𝐯𝐢𝐞𝐰 𝐨𝐟 𝐓𝐡𝐞 𝐑𝐨𝐥𝐞:

To ensure the smooth running of the Islamabad and Lahore branch, by carrying out general administrative duties and all administrative aspects of the different functions of the office.

𝐑𝐨𝐥𝐞 𝐚𝐧𝐝 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:

• To oversees property management services including cleaning, maintenance of building and ordering proper supplies & ensuring inventory management of supplies.

• Responsible for the inventory management and store function will ensure that the required documents are filled in correctly.

• Ensuring smoothness of all administrative tasks such as booking travels, maintaining and order an adequate inventory of stationery and office supplies, dealing with suppliers, etc.

• Participating in various office and administrative duties to ensure smooth flow of processes.

• Other duties may arise from time to time and may be assigned to the employee.

• Ensure fleet management by doing surprise inspections and schedule timely maintenance of vehicles.

• Coordinate with the cross-functional department and organizing rooms for employee trainings and meetings.

• Manage all the emails coming into the organization and going out by maintaining a logbook.

• To carry out all administration related to office, third party, and vendors, including out-of-office tasks.

• To prepare reports as and when requested by your line manager or head office across all departments on a regular and ad hoc basis.

• Carry out ad hoc administrative duties.

𝐄𝐬𝐬𝐞𝐧𝐭𝐢𝐚𝐥 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞, 𝐒𝐤𝐢𝐥𝐥𝐬 & 𝐊𝐧𝐨𝐰𝐥𝐞𝐝𝐠𝐞:

• Fully versed in different administrative and support systems.

• Proficient in English and computer applications.

• High skills in teamwork, make things happen.

• Manage the complete administration of any assigned projects.

• Independently handle administrative work and subsequent problems issues when required.