Description:
You will run our administrative operations, procurement, vendor relationships and facilities management, with a strong focus on cost optimization, operational efficiency and effective internal controls.
Key Responsibilities
- Manage administrative operations across offices, warehouses and operational facilities.
- Lead procurement end to end: market research, supplier evaluation, competitive bidding, price negotiation and purchase order management.
- Deliver measurable cost savings through effective sourcing and vendor management.
- Follow and apply inventory management systems and standards for recording, tracking and reporting stock and assets.
- Maintain Goods Received Note (GRN) and inventory records, verifying receipts against purchase orders and invoices.
- Monitor and control administrative expenditure with monthly budget vs actual reporting to ensure adherence to approved budgets.
- Ensures timely supplies, inventory controls, facilities maintenance, utilities, security-related arrangements and supervises support staff and outsourced services.
- Maintain accurate records of company assets, inventory, contracts and procurement transactions.
- Establish and enforce procurement procedures, approval controls and documentation standards, while adhering to the approved company procurement policy.
- Collaborate with cross-functional teams to align administrative and purchasing activities with operational needs and organizational goals.
- Ensure compliance with tax laws (WHT, GST) and company policies during procurement.
- Report regularly to management on expenditure, savings, vendor performance and operational issues.
Candidate Profile
- Bachelor’s degree in Business Administration, Supply Chain Management, Commerce or a related discipline.
- Approximately 5 to 8 years of relevant experience in administration, procurement or facilities management.
- Proven experience in vendor negotiations, cost control and procurement management.
- Hands-on experience maintaining asset registers (tagging, physical verification and reconciliation) and goods receipt (GRN) and inventory records.
- Strong analytical, organizational and communication skills; proficiency in Microsoft Office, particularly Excel.
- A high degree of integrity, commercial awareness and accountability.