Description:
We are seeking an experienced Manager Administration to oversee and manage administrative functions within our organization. The ideal candidate will be responsible for ensuring smooth office operations, implementing effective administrative systems, and managing a team of administrative staff. The Manager will work closely with senior management to improve operational efficiency and maintain a productive office environment.
Responsibilities:
- Lead, mentor, and manage the administration team to ensure smooth daily operations.
- Oversee day-to-day office operations, including facility management, office supplies, and maintenance.
- Ensure the office environment is safe, clean, and conducive to productivity.
- Manage relationships with external vendors and service providers (e.g., office maintenance, cleaning, and security services).
- Negotiate contracts and agreements to ensure cost-effective and high-quality services.
- Manage the office supply inventory and handle procurement of office materials.
- Monitor and control the administrative budget to ensure cost-efficiency.
- Maintain organized records of office documentation, contracts, and agreements.
- Prepare regular reports on administrative activities, expenditures, and performance.
- Ensure adherence to company policies and procedures, including health and safety regulations.
- Develop and implement administrative procedures that enhance operational efficiency.
- Administer internal events, meetings, and conferences.
- Coordinate travel and accommodation arrangements for senior management and staff.
Qualification & Experience:
- Bachelor’s degree in Business Administration, Management, or related field (Master's preferred).
- Minimum of 5-7 years of experience in administrative or office management roles, with at least 2 years in a managerial position.
- Strong leadership and team management abilities.
- Excellent organizational and multitasking skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Good communication, interpersonal, and negotiation skills.
- Budgeting and cost-control knowledge.
- Strong problem-solving and decision-making skills.