Description:
We are seeking a highly organized and proactive Fleet & Logistics Dispatcher to manage the daily operations of our trucking fleet, which includes dump trucks, roll-offs, and other heavy vehicles used in site work and construction. This role is vital to ensuring efficient logistics coordination, DOT compliance, and minimal fleet downtime, while maintaining strong communication across all operational departments.
Key Responsibilities
Dispatch Coordination
- Schedule and dispatch trucks to job sites, ensuring efficient routing and timely deliveries.
- Communicate with drivers to provide instructions, updates, and resolve real-time issues.
- Monitor daily schedules and adjust plans as needed due to delays, changes, or emergencies.
DOT Compliance
- Ensure all drivers and vehicles remain compliant with Department of Transportation (DOT) regulations and internal safety policies.
- Maintain accurate records, including driver logs, vehicle inspections, and compliance documentation.
Fleet Support & Maintenance Logistics
- Assist in scheduling vehicle maintenance and repairs to minimize downtime.
- Track vehicle usage, fuel consumption, mileage, and service intervals.
- Coordinate with mechanics and third-party vendors to ensure timely repairs and service.
Ticket & Load Management
- Collect, verify, and organize truck tickets for billing and job tracking purposes.
- Assist in monitoring load weights, compliance with site-specific requirements, and transportation limits.
Communication & Reporting
- Act as a liaison between drivers, project managers, and field supervisors to ensure smooth operations.
- Maintain comprehensive dispatch records, incident reports, and relevant documentation.
- Provide regular updates to management regarding fleet performance, issues, and logistics planning.
Qualifications
- Minimum 3 years of experience in dispatching trucks or heavy equipment, preferably in construction or site work environments.
- Strong working knowledge of DOT regulations and fleet compliance standards.
- Excellent organizational, communication, and multitasking skills.
- Proficiency in dispatch software, GPS tracking systems, and Microsoft Office Suite.
- Bilingual (English/Spanish) is a strong plus.
- CDL experience or a background in trucking operations is highly desirable.