Executive Secretary

Description:

An established organization based in Karachi, Pakistan, is seeking a proactive and detail-oriented Executive Secretary to support the CEO at the highest level. This critical position requires someone highly organized, professional, and capable of managing dynamic schedules, events, and communications in a fast-paced environment.

This is an excellent opportunity for candidates looking to grow in corporate administration, offering high visibility and career development through direct engagement with executive leadership.

Key Responsibilities:

• Manage the CEO’s calendar, coordinate appointments, and organize travel arrangements (domestic and international).

• Act as a liaison between the CEO and internal departments, ensuring smooth and timely communication.

• Draft, format, and respond to emails, letters, and other correspondence on behalf of the CEO.

• Organize and execute meetings, conferences, and corporate events, including guest list management and invitation design.

• Maintain professional records and documentation such as brochures, visiting cards, and vendor profiles.

• Handle payment workflows, including voucher preparation and vendor coordination.

• Oversee general office administrative functions and guide support staff when required.

Requirements:

• Minimum 2–3 years of experience as a secretary, executive assistant, or in a similar administrative capacity.

• Excellent command of written and verbal communication in English.

• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks.

• Proficient in Microsoft Office Suite, especially Outlook, Word, and Excel.

• Professional, dependable, and capable of working independently and collaboratively.