Executive Secretary

Description:

We are looking for a proactive and highly organized Executive Secretary to support senior executives in a fast-paced and dynamic work environment. This role is pivotal in ensuring smooth administrative operations, effective communication, and timely coordination between departments and external contacts. The ideal candidate will have strong organizational skills, excellent communication abilities, and the capacity to multitask efficiently.

As an Executive Secretary, you will be the backbone of executive support, managing schedules, drafting communications, preparing reports, and maintaining confidential information with utmost discretion. Your role will contribute significantly to enhancing executive productivity and ensuring seamless workflow across the organization.

Key Responsibilities:

• Efficiently manage calendars, coordinate and schedule meetings, and handle all correspondence on behalf of senior executives to optimize their time and focus.

• Draft, proofread, and manage internal and external communications including emails, memos, and official documents ensuring professionalism and accuracy.

• Prepare reports, presentations, and maintain organized confidential files and records with attention to detail and data integrity.

• Liaise with different departments and external stakeholders to facilitate communication and ensure follow-up on assigned tasks and projects.

• Support executives in day-to-day administrative tasks and ad hoc projects as required, maintaining discretion and confidentiality at all times.

Requirements & Skills:

• 6 months to 1 year of relevant experience supporting senior management or in a similar administrative role.

• Minimum qualification of a graduate degree from a recognized institution.

• Exceptional organizational and multitasking skills to handle competing priorities effectively.

• Strong verbal and written communication skills to interact professionally at all levels within and outside the organization.

• Proficiency in managing schedules and correspondence with attention to detail and accuracy.

• Ability to maintain confidentiality and exercise discretion while handling sensitive information.

• A proactive and flexible approach to work, adapting quickly to changing demands and priorities.

Additional Information:

• Location of the position is onsite in Clifton Block 8, Karachi.

• Candidates should be comfortable working in a fast-paced, deadline-driven environment.