Executive Corporate Secretary

Description:

Reports to: Managing Director

Essential Qualifications:

• Finance background BS/MS/BBA/MBA (Major in finance)

• Extensive experience in a group/ multi-office corporate environment.

• Proven ability to manage complex, cross-functional projects and communications.

• Exceptional written and verbal communication skills, with a talent for diplomacy.

• Pre-emptive thinker with outstanding problem-solving abilities.

• Utmost discretion and experience handling highly confidential information.

• (Often) Legal, Governance, or Business Administration qualifications are a plus.

Primary role, Ensures the organization moves as one unified entity, directly translating the owner's vision into coordinated action.

• Complex Logistics: Arranges not just travel, but high-impact itineraries involving multi-office visits, client meetings, and stakeholder dinners.

• Strategic Preparation: Anticipates needs for meetings, providing the owner with bios, context, historical data, and clear objectives for each interaction, across any office.

• Proxy Representation: Can confidently represent the owner's position in preliminary meetings or on project check-ins, ensuring alignment before the owner's direct involvement.

• Project Catalyst: Takes vague directives like "improve inter-office reporting" and turns them into a structured plan, involving the right people from each location.

• The Central Hub: Serves as the single point of truth and coordination between headquarters and satellite offices.

• Masterful Diplomat: Navigates different office cultures, mediates misunderstandings, and builds consensus without needing to invoke the owner's authority directly.

• Information Conduit: Distills and directs information upward to the owner and outward to offices with perfect contextual clarity. She knows what needs the owner's attention and what she can handle.

• Bridge Builder: Creates and maintains networks of key contacts in each office, becoming the "go-to" person for getting things done across the organization.