Executive Assistant To Ceo

Description:

We are currently seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. This is a crucial role responsible for managing the day-to-day functions of the CEO’s office, ensuring smooth communication and operations while handling confidential matters with integrity and discretion.

Key Responsibilities:

Administrative Support:

• Manage the CEO’s calendar, meetings, and appointments to ensure efficient scheduling.

• Arrange domestic and international travel plans including flights, hotels, and complete itineraries.

• Draft, edit, and format documents including reports, correspondence, and presentations.

Meeting Coordination:

• Schedule and organize executive meetings with agenda preparation and minute-taking.

• Ensure follow-ups on assigned tasks and monitor deadlines.

• Serve as liaison between the CEO and internal/external stakeholders.

Strategic Support:

• Assist in managing key projects and ensuring timely execution of deliverables.

• Conduct research and compile relevant data to support executive decision-making.

• Prioritize incoming communications and escalate matters appropriately.

Relationship Management:

• Cultivate professional relationships with clients, board members, and key partners.

• Act as the point of contact for the CEO’s office for effective communication and follow-through.

Office Management:

• Maintain an organized digital and physical filing system.

• Prepare expense reports and assist with budget tracking for the executive office.

• Occasionally support personal tasks and errands for the CEO.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related discipline.

• Experience: Minimum of 5 years as an Executive Assistant, preferably supporting C-suite executives.

• Skills:

  • Advanced communication (written & verbal).

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent time management, multitasking, and organizational capabilities.

Key Competencies:

• High level of professionalism, discretion, and confidentiality.

• Strong initiative and problem-solving attitude.

• Keen attention to detail and ability to thrive in a fast-paced environment.

• Reliable team player with a flexible and adaptive nature.