Executive Assistant

Description:

We are seeking a proactive and highly organized Executive Assistant to provide top-level administrative support and ensure the smooth functioning of the CEO’s office. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will serve as a trusted partner to the CEO, handling confidential information with utmost discretion.

• Key Responsibilities:

Administrative Support:

• Manage the CEO’s calendar, appointments, and meetings, ensuring optimal time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.

Meeting Coordination:

• Organize and coordinate executive meetings, including scheduling, agenda preparation, and minute-taking.
• Follow up on action items and ensure deadlines are met.
• Liaise with internal and external stakeholders on behalf of the CEO.

Strategic Support:

• Assist in prioritizing and managing key projects and deliverables.
• Conduct research and compile data to support decision-making and presentations.
• Act as a gatekeeper for incoming communications, prioritizing and escalating matters as necessary.

Relationship Management:

• Maintain professional relationships with clients, board members, and other stakeholders.
• Serve as the primary point of contact for the CEO’s office, ensuring effective communication and follow-up.

Office Management:

• Oversee the organization and maintenance of files, documents, and records.
• Handle expense reporting and budget tracking for the CEO’s office.
• Support the CEO in personal tasks and errands when required.
• Qualifications:

Education:

• Bachelor’s degree in business administration, Communications, or a related field.
• Experience:
• 5+ years of experience in an Executive Assistant role, preferably supporting C-level executives.
• Proven track record of managing confidential information with integrity.

Skills:

• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize under pressure.