Description:
The company secretary will be responsible for ensuring that Board procedures are followed and that all applicable laws, rules and regulations and other relevant statements of best practices are complied with.
KEY RESPONSIBILITIES
The position of Company Secretary has as its primary responsibilities:
- Responsible for compliance with the procedural requirements and formalities as stated in the Companies Act, 2017, the Public Sector Companies (Corporate Governance) Rules and other applicable rules and regulations;
- Perform the duties and responsibilities of a Company Secretary as required by Articles of Associations, Companies Act, 2017, the Public Sector Companies (Corporate Governance) Rules and any other relevant legislation or regulation; and
- Ensure that Annual General Meeting (AGM) is conducted in a manner so that members actively participate in the meeting and provide opportunity for the management and the members to get the most out of the meeting whilst ensuring that full compliance with relevant provisions of the Companies Ordinance and all other applicable laws, regulatory requirements and the company‘s Articles are adhered to.
KEY TASKS:
- Review the applications for admission to membership and the recommendations accompanying the same to ensure that they are in the form prescribed;
- ensure that all notices required by these Articles of Associations or under the Ordinance are duly sent and that all returns required under the Ordinance are duly filed with the concerned Company Registration Office;
- Board and Committee meetings:
- Managing all Board and committee meeting logistics —coordinating, preparing and distributing Board/committee pre-read materials, meeting agendas, notifications, and meeting minutes for the Board of directors and committees;
- Attending Board and committee meetings — recording minutes highlighting Board and committee decisions and information items;
- Reporting outstanding agenda items and ensuring information is provided to the Board/committee members in a timely manner;
- Preparing all correspondence for the Board/committees including responses to enquiries or complaints directed to the Board/committees; and
- Maintaining key corporate documents and records like statutory books.
- Supporting the Chairman in performing his/her role, including the provision of appropriate briefing material.
- Preparing for and arranging an AGM and any other extraordinary general meetings.
POSITION REQUIREMENTS
- ATTAINMENTS
Qualification
The ideal candidate would be a
(a) member of a recognized body of professional accountants; or
(b) member of a recognized body of corporate or chartered secretaries; or
(c) person holding a master degree in business administration or commerce or being a law graduate from a University recognized by the Higher Education Commission (HEC) with at least 5 year’s relevant experience.
Specialized Training – management, public /urban transport, leadership, strategic management, professional team building, procurement or any other skills considered relevant for the position.
Active affiliations – membership of recognised Industry or Professional Organisations,
EXPERIENCE
For category (a&b), a minimum of 2 years of post-qualification experience is required.
- EXPERIENCE AND CORE COMPETENCIES
- Proficient with the provisions of Companies Act 2017, Code of Corporate Governance and Public Sector Companies (Corporate Governance) Rules and other relevant statues and be able to discharge prescribed legal obligations and secretarial / non-secretarial functions;
- Able to prepare agenda and papers for Board and Committee meeting, Annual General Meeting and draft minutes of meeting and resolutions;
- Proven experience of arranging and conducting senior-level meetings and preparing minutes of meeting;
- Demonstrated knowledge of the passenger transport sector in Pakistan and particularly in Peshawar, its challenges and opportunities;
- Must possess outstanding minute taking and English professional writing skills;
- Mature, credible, and comfortable in dealing with BoD, senior management, line agencies, general public and other stakeholders; and
- Well-presented and business-like.
- CIRCUMSTANCES
- Fluency in English and Urdu. Pashto will be considered an added advantage.
- Good health, allow to work long and irregular hours (when required).