Associate, Finance And Administration

Description:

Teach For Pakistan is looking for a Finance and Administration Associate to join our young and dynamic team! This role is a critical part of the support function that enables our program to thrive and grow. Primary responsibilities of the role include:

Administration - 50% of time

1. Development of yearly, quarterly and monthly work plans for the Administrative support that will be required by program teams 2. Interpretation, implementation and continuous improvement of procedures and rules related to administration, procurement, financial and personnel matters 3. Administrative support for organizing trainings, conferences, workshops, retreats, etc. 4. Arrangement of travel and hotel reservations; preparation of travel authorizations 5. Serve as the focal point for procurement needs of the program, including vendor sourcing and management; this would include: • Timely preparation and updation of procurement plans of the organization • Preparation of requests with all supporting documents for issuance of purchase orders, contracts, and other documents related to procurement of goods and services 6. Monitoring inventory records, maintaining the records and files on assets management, and providing advice on procurement of goods to avoid unnecessary purchase 7. Assistance in proper control of supporting documents for payments and financial reports for the program; payment execution and monitoring payment status 8. Managing petty cash, including cash withdrawals, issuance and record-keeping 9. Record keeping of employee leaves and supporting payroll development.

Finance - 50% of time

10. Processing of financial documentation (vouchers, supporting documents, etc.) and maintaining internal expenditure control system by ensuring that vouchers processed are matched and completed and transactions are correctly recorded and posted in QuickBooks 11. Processing filing of monthly withholding statements, EOBI and submission to government treasury in timely manner 12. Preparation of monthly staff payroll and processing it on timely basis 2 | P a g e 13. Ensuring all transactions are recorded in software on daily basis 14. Assisting in Audit and preparing necessary documents 15. Performing other related tasks, as required, and participating enthusiastically in program activities 16. Preparing and handling routine correspondence related to general administration, procurement, financial and personnel matters, memorandum and reports in accordance with the organization’s rules and procedures.

The Ideal Candidate will be a responsible, proactive problem-solver who thrives under pressure and can successfully manage multiple projects at the same time. We are looking for someone who will be excited to help provide our staff the environment and support to thrive and do their best, and take initiative to further this goal. S/he will have the following qualifications and experience: ▪ Four-year bachelor’s degree in the areas of finance, economics, business or related field from a good private or public university ▪ 2-4 years of work experience in finance, administration at a well-reputed organization ▪ Experience with Microsoft Office (MS Word, Excel, Power Point) as well as G-suite (Gmail, Drive, Calendar, Google docs and sheets) ▪ Strong communication skills to interact with diverse stakeholders, especially ease and comfort with a large volume of communication over email ▪ Demonstrable excellence in organizational skills and abilities ▪ Strong critical thinking skills ▪ Experience with QuickBooks would be preferred ▪ Eagerness to be involved cross-functionally and communicate effectively with other team members ▪ Manage own travel for work across the city with ease via Careem/Uber etc.