Description:
The Asst. Warehouse Officer-Finished Goods is responsible for [All activities being performed at WH of Finished Goods and Packaging Material stores at the respective Plant.]
Core Responsibilities
- Area of responsibility – [Plant’s Finished Goods Warehouse, In bound Storage, Outbound]
- Critical deliverables
- Receive Inbound Goods: Ensure the receipt of goods from production, follow storage protocols, and record everything in SAP.
- Prepare Authorization Slips: Handle material authorization slips for contractors.
- Manage Warehouse Operations: Oversee warehouse activities, ensuring safety and security measures are followed.
- Protect Storage Environments: Safeguard storage areas from severe weather, both indoors and outdoors.
- Fulfill Orders: Execute delivery and fulfillment processes to meet customer satisfaction and Perfect Order, DIFOT targets for both domestic and export customers.
- Enhance Dispatch Quality: Reduce and maintain zero customer complaints by improving dispatch quality specifically of food grade dispatches to domestic and export customers.
- Handle Logistics: Manage inbound and outbound logistics following FIFO/FEFO principles.
- Maintain Equipment: Ensure continuous operation of Material Handling Equipment (MHE) to avoid delays.
- Liaise with MHE Providers: Work closely with MHE service providers to keep all equipment operational.
- Separate Special Stocks: Keep separate storage for block and off-code stocks, and coordinate with production for timely reprocessing, repacking, or write-off.
- Coordinate with Production: Collaborate with the production team for effective storage space management.
- Participate in Audits: Actively take part in internal and external audits conducted by customers or third parties.
- Handle Emergencies: Effectively manage emergency situations, especially during changing weather conditions.
- Maintain Orderly Environment: Ensure the warehouse environment meets food and pharma-grade Quality Management Systems.
- Match Inventory with SAP: Keep physical inventory in sync with SAP records through regular counts.
- Coordinate Adjustments: Work with order processing and inventory controllers to make necessary adjustments.
- Pest Management: Participate in Integrated Pest Management activities to protect the integrity of finished goods.
- Agility and Innovation
- Generate and Update Reports: Regularly create and update reports and statistics to keep a detailed record of warehouse activities.
- Optimize Logistics: Improve logistics management to boost overall efficiency and enhance customer satisfaction.
- Maintain Warehouse Upkeep: Design and implement layout improvements, conduct equipment inspections, and manage repair and maintenance requests to ensure the warehouse is in top condition.
- Identify and Address Hazards: Proactively spot, report, and address workplace hazards, safety risks, and opportunities for operational improvement.
- Pursue Operational Excellence: Continuously strive for excellence in operations while maintaining Quality Management System (QMS) standards.
- Execute Special Projects: Lead and successfully complete special projects assigned by supervisors or management.
- Deploy Manpower Strategically: Allocate workforce effectively to meet organizational goals and ensure efficient staff scheduling.
- Monitor KPIs: Track key performance indicators to evaluate and improve team performance.
- People management
- Effective Decision-Making: Make timely decisions to optimize staff productivity and job execution.
- Collaboration with 3P Contractors: Work closely with third-party contractors to ensure efficient execution of various tasks.
- Team Problem-Solving: Facilitate problem-solving by actively involving teammates in discussions and seeking their input.
- Performance Management:
- Communicate clear job expectations to staff.
- Plan, monitor, and assess job results.
- Provide feedback and appraisal.
- Employee Development:
- Coach and counsel employees to enhance their performance.
- Implement disciplinary measures when necessary.
- Systems and Policies:
- Contribute to the development and coordination of effective systems, policies, and procedures.
- Enforce productivity standards.
Qualified Candidates Will Have
Mandatory requirements:
- Bachelor/Master’s degree, preferably in Supply Chain Management or equivalent.
- 2-4 Years’ experience in Stores & Inventory Management.
- English fluency, both written and spoken