Description:
CodexQuill is a dynamic design agency delivering impactful visuals in graphic design, branding, packaging, and UI/UX. We serve international clients and take pride in streamlining creativity with efficiency. We’re now hiring an Assistant & Team Manager to oversee the design team, streamline daily operations, and support our CEO, Miss Gul e Lala.
🧩 Role Overview
As the Assistant & Team Manager, you will:
- Lead and manage the team using task management tools like Trello or ClickUp
- Ensure smooth workflows, daily updates, and deadline tracking
- Assist the CEO in scheduling, follow-ups, and project planning
- Maintain progress reports via Google Sheets or Excel
- Handle task delegation, client updates, and internal communications
- Manage portfolio platforms (Behance, Dribbble, LinkedIn) and schedule content
- Join a daily review meeting at 10 PM with Miss Gul e Lala to prepare for the next day
📌 Key Responsibilities
Team & Task Management
- Use Trello/ClickUp to assign, update, and monitor tasks
- Get daily updates from the design team and maintain consistent progress
- Communicate client updates to the team
- Create weekly Google Sheets to track task completion and team performance
- Prepare daily status briefs for CEO
Administrative Assistance
- Remind and assist CEO with scheduling and priorities
- Handle email correspondence and meeting setups
- Note key action points from meetings and ensure follow-through
- Help with onboarding and hiring tasks
Client & Portfolio Coordination
- Upload work updates to Trello/ClickUp for clients
- Manage and update Behance, LinkedIn, and Instagram
- Collaborate with team to ensure social media posts go live as scheduled
✅ Requirements
- Prior experience in team management, coordination, or executive assistance
- Strong grip on Trello, ClickUp, or similar tools
- Comfortable creating weekly team reports on Google Sheets
- Excellent communication, leadership, and time-management skills
- Familiarity with Behance, Dribbble, LinkedIn is a plus
- Energetic, proactive, and smart problem-solver