Description:
The Personal Assistant / Admin Executive will provide high-level administrative support to senior management, ensuring smooth daily operations, effective communication, and timely coordination across internal and external stakeholders. The role requires excellent organizational skills, attention to detail, and the ability to handle confidential information professionally.
Key Responsibilities
Executive Support
- Manage calendars, schedule meetings, appointments, and travel arrangements for senior management.
- Prepare meeting agendas, minutes, and follow-up action items.
- Handle confidential documents and communication with integrity.
- Coordinate internal meetings, presentations, and executive briefings.
Administrative Operations
- Maintain records, files, and documentation according to company and banking compliance standards.
- Manage office correspondence, emails, phone calls, and inquiries.
- Support procurement of office supplies and ensure availability of operational resources.
- Assist in organizing corporate events, trainings, and departmental activities.
Communication & Coordination
- Act as a liaison between management, staff, clients, and external vendors.
- Draft professional emails, letters, memos, and internal communication.
- Ensure timely follow-ups and task completion for assigned projects.
Reporting & Documentation
- Prepare MIS reports, expense summaries, and monthly administrative updates.
- Maintain data accuracy in departmental records and logs.
- Support documentation for audits, compliance checks, and banking protocols.
Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Commerce, or related field.
- 3–5 years of experience as a Personal Assistant, Executive Secretary, or Admin Officer—preferably in the banking or financial sector.
- Strong command over MS Office (Excel, Word, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to prioritize tasks, manage time effectively, and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Strong organizational skills and attention to detail.