Description:
Savvital is seeking a highly organized, detail-oriented, and proactive Accounts Payable Associate to support the day-to-day operations of a fast-paced accounting department. This role is responsible for managing the full accounts payable process, ensuring invoices are processed accurately, discrepancies are resolved promptly, and vendor communications are handled professionally.
This is an ownership-driven position that requires someone who thrives in structured environments, enjoys process-oriented work, and takes accountability for ensuring financial transactions are completed accurately and on time. The ideal candidate is persistent, organized, and comfortable collaborating with multiple internal departments to keep workflows moving efficiently.
Duties and Responsibilities
Accounts Payable Processing
- Monitor the Accounts Payable inbox and manage incoming vendor invoices.
- Download, organize, and prepare invoice documentation for processing.
- Enter invoices accurately into the ERP system while maintaining complete records.
- Match invoices against Purchase Orders and verify pricing, quantities, and supporting documentation.
- Ensure invoices are processed within established service level expectations.
Invoice Reconciliation & Issue Resolution
- Identify discrepancies between invoices and Purchase Orders.
- Coordinate with internal departments to resolve pricing, quantity, or approval issues.
- Follow up consistently on outstanding invoices until resolution.
- Escalate unresolved issues appropriately while maintaining professional communication.
- Prioritize aging invoices to ensure timely processing.
Vendor & Internal Communication
- Communicate professionally with vendors regarding invoice inquiries when required.
- Collaborate with Purchasing and other departments to obtain approvals and resolve outstanding items.
- Maintain clear documentation of communications and follow-up activities.
Month-End Support
- Assist with vendor statement reconciliations during month-end close.
- Ensure invoice records remain organized, accurate, and audit-ready.
- Support the accounting team with additional Accounts Payable tasks as needed.
Job Requirements
Education & Experience
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Previous experience in Accounts Payable, Accounting, Bookkeeping, or a similar finance-related role is preferred.
- Experience working in a manufacturing or high-volume invoice processing environment is an advantage.
Technical Skills
- Experience using ERP or accounting systems is preferred; NetSuite experience is a plus but not required.
- Strong proficiency in Microsoft Excel and Microsoft Office Suite.
- Comfortable learning new accounting software and following structured workflows.